Both documents are available below. Download the pack PDF first, then the Excel register. Read Part A before populating any forms — it establishes the three operative elements of Article 4 and determines how you scope the literacy obligation across your organisation.
The complete five-part compliance instrument. Covers the Article 4 legal basis and three operative elements (Part A), the staff training log template (Part B), the COLP/DPO verification checklist (Part C), the monitoring procedure with 12-month refresh cadence (Part D), and the regulator evidence cover sheet (Part E). Mapped to ISO/IEC 42001:2023 Clause 7.2 and ITIL 4.
The downloadable Excel register that accompanies the pack. Structured worksheets covering staff AI literacy profiles, training event log, competency assessment matrix (Foundational / Operational / Proficient / Advanced), COLP/DPO verification tracking, and a time-stamped audit trail. Populate as you work through the pack.
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The pack is designed to be worked through in order, Parts A to E. Each part produces a specific output. Follow these steps and you will have a complete, auditable AI literacy record by the end.
Part A sets out the full Article 4 text, separates the three operative elements (ensure, sufficient level, staff and authority), maps the obligation to ISO/IEC 42001:2023 Clause 7.2, and identifies the enforcement timeline. Read this before starting any staff-facing processes — it determines how you scope the obligation and which roles require what level of literacy documentation.
PACK-AIMS-ART4-001 · PART A — GUIDANCE NOTEOpen REG-AIMS-LIT-001 and begin populating the staff literacy profile worksheet. One row per person per AI system. The obligation extends to contractors, secondees, and third-party operators — not only permanent employees. Do not limit scope to directly employed staff without reading the Article 4 guidance in Part A on agents and delegated authority.
REG-AIMS-LIT-001 · STAFF LITERACY PROFILE WORKSHEETUse Part B (Staff Training Log Template) to record each training event. The log captures staff identity, AI system reference, training type, delivery date, competency level assessed (Foundational / Operational / Proficient / Advanced), evidence reference, and the COLP or DPO verification sign-off. One log entry per training event per person per system. Transfer completed log data to the training event log worksheet in the register.
PACK-AIMS-ART4-001 · PART B — TRAINING LOG TEMPLATEPart C provides the five-point verification checklist for your Compliance Officer for Legal Practice or Data Protection Officer. The checklist confirms that training records are complete, competency levels are appropriate to role, evidence references are retrievable, and the monitoring procedure (Part D) is active. The SLA for completing verification is 5 business days from training completion. Signed checklists are retained alongside training logs.
PACK-AIMS-ART4-001 · PART C — COLP/DPO VERIFICATION CHECKLISTPart D sets out the monitoring procedure (WF-LIT-003) with a 12-month refresh cadence and overdue alert workflow. Activate this for each staff member and system combination. Part E provides the structured regulator evidence cover sheet — complete this as your top-level summary document and retain it with all supporting logs and checklists. This is the document you present first in any regulatory inspection or audit.
PACK-AIMS-ART4-001 · PART D & E — MONITORING + EVIDENCE COVER SHEETThe Governance Academy gives you the complete EU AI Act readiness toolkit — all six obligations, full documentation, and guided implementation across every phase of the compliance timeline. Your £47 purchase today applies in full as credit toward membership.
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